Business Credit Cards Help Track Business Expenses

By: Roland Jefferson

Whether a company is just starting out in business or has been around for a number of years, the use of business credit cards can be a great benefit. Companies use them usually for operating expenses or unexpected costs, but making sure they get paid off monthly can also help a company build its credit standing and improve it ability to obtain loans for expansion or growth.

Almost all business credit cards are going to be in the name of a principal in the company, typically the owner. Someone the card issuer can hold responsible for payment for the business credit cards. Banks or other financial institutions will require a name and other personal information before even considering the issuance of a card in the name of a business. Even if the business has excellent credit standing with uppliers and vendors, if the person applying for a credit card has less than perfect credit, the rates offered to the business will be higher.

Many lenders offer various programs for business and with most supplying detailed billing information that can be used for accounting purposes. There can be no doubt of what a purchase was for, provided the receipts are kept if being used for tax purposes. Most business credit cards also require written authorization for charges being made by someone other than the business owner, helping to protect the business from fraud.

Business Credit Cards Can Help Save Cash

Depending on the interest rate of the business credit cards held by your company, if you need to upgrade assets it may be cheaper to put them on your credit card instead of using up your business's cash. There are certain business expenses you will not want to charge, such as payroll, but assets such as office furniture or equipment, treated as an asset investment and with a lower card rate, can make better sense than paying cash. The tax deduction may be higher than the interest you will pay.

Care and caution is needed once you have your business credit cards not to use them for personal use. First, it is necessary to keep personal and business expenses separate for tax and accounting purposes and you do not want to have your business paying interest on the purchase of your family's night at the movies or trip to the grocery store. Personal charges inadvertently put on your business account have to be well documented to maintain proper legal separation.

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