Forget Inefficiency, Utilise A GPS Tracking System

by : Thomas Pretty

GPS tracking tools and services are becoming increasingly used in the business world. A wide range of industries are now using GPS devices in tracking their vehicle fleets, assets and even their workers through personal tracking systems. This article attempts to describe which industries make use of GPS tracking systems and how these systems work towards saving money and increasing company efficiency.

Predominantly, those businesses that use GPS tracking tools are in someway related to transport or transportation, even those who have a large fleet of vehicles out on jobs. For instance, contractors such as plumbers and electricians use GPS devices to know the whereabouts of workers; in the same way taxi and limo companies also use these tracking tools. In fact any company that has operatives out on the road will make use of a GPS system, whether running a linen business, or a haulage company, the benefits that GPS can bring are huge.

But how does GPS tracking work? Fundamentally it includes placing a GPS device into the vehicle and connecting this device to a central server, where a coordinator uses software to track vehicles. With the use of satellites it is possible from the HQ to track any fleet vehicle's speed, location and direction. This real time tracking relies on updates every couple of minutes giving information that is valuable and useful to the manager. The software normally uses the internet to track vehicles; after the operator logs into an online account he or she is able to see the locations of all of their vehicles on a map, vital in industries such as haulage where real time information is extremely valuable.

The reasons companies choose to employ GPS tracking systems are wide and diverse. One of the major appeals is that by having information on the way your employees drive it is possible to reduce speeding and hence reduce the cost of insurance premiums and maintenance of vehicles. The information given on mileage also means that routine check ups and maintenance procedures will not be forgotten or missed; meaning that when it comes to resale, the vehicle will ultimately be worth more. An added bonus is that the majority of insurance companies will reduce premiums by as much as thirty percent just for installing a GPS system; the main reason for this is due to the fact that an installed device makes it easier to find a stolen vehicle.

Increasing productivity is also a major benefit of installing GPS tracking tools. While it used to be hard to know when employees were on breaks when they were out on the road, technology has changed this situation. An efficient system will allow the operator to monitor how long employees are taking for lunch, will highlight any unscheduled breaks and also give valuable knowledge of overtime requests. While employees may feel it as an invasion of their privacy, it is worth reminding them that they are on company time and all you are doing is trying to increase efficiency.

A GPS tracking system will help you improve customer services by having information on the closest operative and how long it will take them to get to the destination precisely. In addition, you will have information on how long it took for the employee to reach the customer and how long they spent working with the customer, helping you with invoicing and guarding yourself against false claims. The system can be used to compare the productivity of employees, another benefit that will ultimately increase your efficiency.

While you may feel that GPS tracking tools are a considerable investment, the majority of those who have utilised them find that the investment is soon recouped by reducing expenses and increasing efficiency. Now the technology is there for you to have up to date information on your fleet at all times, it would be foolish not to employ a system sooner rather than later.