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So how can you exactly share your information in the Powerpoint presentation?
1. Save and store them in CDs. If you're coming with kits for your products, then your product Powerpoint presentation is a perfect addition. You can save them in CDs, which you can distribute during your product launches. Moreover, just in case you're worrying that it's going to be double work for you, you can simply make use of the one you've created, so you don't have to make a completely different presentation to give away.
2. Send them through e-mail. Just think of spam e-mails. Some of them contain Powerpoint presentations and are dropped into your mailbox, hoping that you will be able to share it with others or that you will watch it yourself and take their bait. You're not going to do the same thing with your clients or even with your bosses, but you can still e-mail your Powerpoint templates, especially if you have various offices located in different parts of the world. Unlike MP3 and video files, Powerpoint presentations are a lot smaller in file size, so they can be sent conveniently through e-mail. You, however, should cut down on the number of slides or Powerpoint templates or the use of too much animation if the file size exceeds to 5MB, which is the average accepted limit for an attached file per e-mail. Otherwise, you need to break the Powerpoint presentations to different parts.
3. Convert them to web-accessible presentations. If you want to know how to share Powerpoint presentation to the public, then you're in luck. There are a lot of ways to do that, but the easiest is converting them to an HTML version. This by far is the only effective way to ensure that the Powerpoint presentations, together with the Powerpoint templates, can be read directly on the screen. The users who already have a Powerpoint application installed in their computer will be able to see the file immediately and move from one slide to another. Those who don't can utilize Microsoft Internet Explorer, which has a Powerpoint plug-in installed. Otherwise, you may have to download it from Microsoft's Help page, and install it manually into your computer. Nevertheless, the process doesn't take long to complete.
4. Archive them into your network. Usually, a company will have its own network database, which can be accessed by any person who needs references or information, or by persons who are authorized to make use of them. You can simply place the Powerpoint presentation into a Shared folder to make them more accessible, or you can identify the computers or the individuals that can open them.
The next time you're going to create a Powerpoint presentation, don't delete it right away. You can share it in different ways, making information not only useful today but also in the future.