First of all, do the specifications of the classrooms computers meet the technical requirements of the training? You will need to check the CPU speed, memory, and the size and number of hard drives in each computer. You will also want to make sure that the computer monitors are of the size and type that meet your requirements.

Next you need to find out if technical support is included. Is there a dedicated technical expert support person on site who will have the expertise to install and support the software your students will be using? Be sure that the technical support person will be available the entire time that the classroom is being utilized in order to handle any problems that might (and will) occur. Murphy's law applies here!

It is very important to check the physical characteristics of the classroom. Is it large enough so that each student has adequate space for monitors, manuals and workbooks - plus room to take notes? Is the projector is of high quality and bright enough for the students to see without turning out all the lights? Also, are there whiteboards, flip charts, markers and other media for your instructor to use.

An often overlooked aspect is HVAC. You don't want your classroom to be freezing or overheated. The ideal configuration is for the classroom to have its own controls so that heat and air conditioning can be adjusted according to the number of students present.

Also, be sure to inquire about other amenities that are available for your students. Does the rental fee include beverages and snacks? If not, is there a per person charge for catering? Is there a break room in the facility available to the students? Can lunch and/or dinner be catered? If students are traveling, how close are the nearest hotels? Are there any hotels within walking distance or is other transportation needed? Are there negotiated rates with area hotels for your students?

A final consideration is the building itself. Is the location centrally located and easy to find? Is the building modern and attractive. Do the classrooms have windows? Is free parking available at the facility for students? If not, find out where parking can be found and what fees the student can expect to pay. If there is a charge for parking you may want to make prior arrangements to cover the cost for the students.

By following these guidelines you will ensure your ability to provide a comfortable and hassle free environment for your training presentation.