Dataprotection is crucial for protecting your business's continuity. Unnecessary failure such as the business premises burn down to the ground,severe flooding, natural disasters or even the computer hard disk failure aresome lost that are irretrievable. For adequate data protection, you need toestablish a data backup system could archive business data regularly, createdata backups on reliable media and keep updated data backups in a secure,off-site location. It's also important to keep the files on your computerorganized and up-to-date. Just as with paper files, the goal of computer filemanagement is to ensure that you can find what you're looking for, even ifyou're looking for it years after its creation. 

 

Beginningin the 1980s, a number of vendors began developing systems to managepaper-based documents. These systems managed paper documents, which includednot only printed and published documents, but also photos, prints, etc. Theearliest electronic document management (EDM) systems wereeither developed to manage proprietary file types, or a limited number of fileformats. Many of these systems were later referred to as document imagingsystems, because the main capabilities were capture, storage, indexing andretrieval of image file formats. These systems enabled an organization tocapture faxes and forms, save copies of the documents as images, and store theimage files in the repository for security and quick retrieval (retrieval waspossible because the system handled the extraction of the text from thedocument as it was captured, and the text indexer provided text retrievalcapabilities. EDM systems evolved to where the system was able to manage anytype of file format that could be stored on the network. The applications grewto encompass electronic documents, collaboration tools, security, and auditingcapabilities. The importance of document management system must be observed;document archiving are preserved for future readability, the distribution mustbe available for the people that need them, ease in retrieval and keeping thedata away unauthorized personnel from reading, modifying or destroying thedocuments.