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What is Item UniqueIdentification (IUID)?
TheItem Unique Identification (IUID) system plays a critical role in theidentification and classification of items that are to be submitted to theDepartment of Defense (DoD). Treated asa universal method of parts identification by the DoD, theIUID helps in locating, controlling and valuing all the defense relatedqualifying assets. IUID requirements criteria are now integrated in the DoDfinancial improvement and audit readiness plans.
Asper the UID Compliance norms, the IUID of items is mandated to be marked with anon erasable 2-dimensional data matrix for each qualifying item. A globallyunique and unambiguous Unique Item Identifier (UII) is constructed to beencoded in the IUID data matrix. As the IUID marking is machine-readable, thereis minimal chance of human error. The acquisition records and inventory is alsoimproved. Apart from easy identificationof items as per the UID Compliance setting, the IUID marking also helpsaccelerate the receipt and acceptance process, thereby making it easy for theDoD to submit payment to its vendors at appropriate time without making anyfurther delay. The UID compliance has mandated all defense items to beregistered with the IUID registry.
Criteria forsubmitting in the IUID Registry:
- Before registering with the IUID Registry, All the government manufacturing activities as well as commercial manufacturers are mandated to be registered with the Central Contractor Registration (CRR) system.
- All users are required to register themselves to have login credential access rights of the IUID Registry. But for that, you need to be an U.S. Government employee or a Contractor with approval from the DoD Program Manager to obtain the login access to the IUID Registry.
- For those who plan to conduct business with Government Furnished Property, submitting detailed info to the IUID system is a must.
Rules of the newMIL-STD-130N standard:
- Henceforth, the UID will be restricted to 50 characters only.
- For item identification marking, the MIL-STD-130N standard has criteria for both free text and machine-readable information (MRI) marking.
- Now labels which include name plates, data plates, and ID plates can be made up of metallic or non-metallic materials.
- The standard clearly states that a label may be of any similar or can also be of different material than that of the item to which it is affixed. This basically means that label of one material can be affixed to the identified item of another material.
- The verification is defined in the new MIL-STD-130N standard as ?Confirmation by examination, and provisions of objective evidence, that the item identification marking requirements specified in this standard and the associated contract have been fulfilled.?
- A contractual warranty between the Government and the contractor expressing the nature, usefulness, or condition of the items in terms of hours, days, months, number of operations has to be according to the MIL-STD-130N standard.
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