Tops Tips for Powerpoint Presentations

By: Mike Seddon

Over the years I have lost count of how many Powerpoint presentations I have created. They are so easy to do and they are a great way to get your message across.

I've learnt a lot of great tips for Powerpoint and so I thought I would share some of my favourites in this article.

Copying from Excel to Powerpoint

How many times have you tried to include an Excel spreadsheet into one of your Powerpoint presentations? Frustrating isn't it. The cells never seem to line up properly or not all of the spreadsheet seems to copy across.

Did you know about the Copy Picture function in Excel?

Simply hold down the Ctrl and Shift keys. Then with them held down, click on the Edit menu on Excel's toolbar. You will now see an option called Copy Picture. With this you can now copy your spreadsheet easily. You can select what you see on the screen or the print area.

Changing from CAPS to lower case in PowerPoint.

If you need to change the case of text in your Powerpoint slides, simply select the text and press Shift+F3. The text will toggle through ALL CAPS, lower case and first letter in Caps.

Moving objects around in PowerPoint.

Did you know you can move objects around using the arrow keys? Simply select the object and then use any of the arrow keys to move either up, down, left or right.

If you hold down the Ctrl key at the same time will move the object a very small distance. Excellent for fine tuning your slides.

PowerPoint Shortcuts.

Here are some of my favourite shortcut keys for PowerPoint.



Ctrl+Shift+> Increase Font size

Ctrl+Shift+< Decrease Font size

Ctrl+ECentre Paragraph

Ctrl+JJustify Paragraph

Ctrl+LLeft align Paragraph

Ctrl+RRight align Paragraph

F7Spell Check

Ctrl+D Duplicate

Ctrl+G Grid lines

Ctrl+MNew slide

Ctrl+ZUndo last action

Ctrl+KInsert hyperlink

F5Run Presentation

Ctrl+HHide the pointer

Ctrl+AReshow the pointer

Hiding screens in PowerPoint

Have you ever wanted to hide the current PowerPoint screen while you are doing a presentation? Maybe you have the presentation ready to go but you don't want people seeing the first screen until you start.

To hide a screen while you are presenting, simply press either W or B, W will give you a plain white screen and B will give you a plain black screen. Pressing the key again will take you back to your original slide.

Computers
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 
 • 

» More on Computers