Business Benefits of Gmail Cloud Computing

By: Carl Chesal

DeployingGoogle's Gmail for my internet marketing business has allowedminimal and secure IT administration of my 8 websites (28+ emailaccounts). Supporting a mixed operating environment which includesMicrosoft, Ubuntu and MacOS, multiple browsers, and document fileformats from Microsoft Office, Open Office is made possible andeasier with an in-the-cloud computing environment like Gmail.

Sowhy would you consider cloud computing like Google Mail for yourbusiness, especially an SME (small medium enterprise)?

Ina two words - security and compliance. E-mail security, websecurity and message compliance are the underlying benefits to solidbusiness reasons to have your mail and office documents servedthrough Gmail.

Complianceto Security and Retention Requirements

Whetheryour organization is 1 person or thousands of people in size, you arefaced with accounting, legal and government regulations and standardsthat dictate acceptable levels of IT security and records retentionfor all electronic files and e-mails. Gmail can help ensurecompliancy plus provide you with real business benefits instreamlining your document and email management. Deploying GoogleMail is just smart business. Some benefits include:

1)Organizing and Filing (Archiving) your email the anyway youwant it.

Googleuses labeling as a way to file and organize your emails. You can tagan email with multiple labels. For example, an email from youraccountant with tax information could be label as "CorporateTaxes", "Accountant", "IRS", "RevenueCanada". Gone is the restriction of having to choose only onefile folder to which you move an email.

2)Keeping Email conversations or threads linked together.

Appearinglike cascading file folders, emails on the same topic (subject) willbe kept together in your inbox or to the multiple archived labels youhave assigned. No searching for the email trail or thread of emailsabout a particular subject. They are visually represented like agroup of stacked file folders.

3)A free unlimited storage repository for all your email andmessages forever!
At 7gigabytes per gmail user account and growing as of August 2008, theGoogle mail tagline is ' you'll never need to delete anothermessage'.

Takin'Care of Business, instead of computer or IT Administration

Reducingthe time spent on administration of your computer storage, security,backup and recovery allows you to spend more time building yourbusiness. Manage all your email accounts entirely from within one ortwo Gmail addresses. Once set-up, Gmail offers this lowadministration environment.

4)No Mail is downloaded or stored on your server,desktop, laptop or PDA. This eliminates any stress or administrationangst associated with:

-searching for emails stored and scattered across multiple clientdevices - some emails on your PC , some on your laptop, some on yourPDA

-scheduling backups of your email, contact list and documents

-recovery (and loss) of email & documents due to client deviceloss, failure or theft
- expanding storage capacity due tocontinuing email and document growth and retention
- remote ormobile access for all your email, attachments and documents

-managing, consolidating and keeping intact multiple email addressesand personalities
- off-site backup of select files for SOHOor Small Businesses

Documentcreation, management and simple online collaboration

5)Use Gmail online Office Suite to create, manage, store your businessdocuments, spreadsheets and presentations. Read and write MicrosoftOffice formatted documents as well as all the open document variants.Securely stored at Google, eliminate HDD file storage and backup. Nomore MS Office licensing fees to Microsoft.

6)Store images and pictures using Picasa Web Albums. Manage your imageson your PC using FREE Picasa Software - crop, adjust, specialeffects.

7)online chat and messaging integrated, stored and managed just likeyour email.

Reducingthe complex e-mail security threats to your corporate data

8)Google yet again has an very intelligent SPAM filter thatchecks each message content and therefore does not arbitrarilyblacklist the email address, just the specific email due to content. No emails are downloaded to your PC or an office application;therefore, no waste of bandwidth or risk of infected emails on yourhard drive.

9)Google's anti-virus checking is also performed away from yourcomputer. All attachments are checked at the Google server forviruses and, if infected, flagged/moved to SPAM right away. Noinfected e-mail ever arrives on your computer's hard drive.

Traditionalserver or computer-based email systems download ALL your email,passing it through a spam/anti-virus filter on your computer. This isa waste of bandwidth usage (downloading spam email) and, even worse, exposes you to the additional risk of having spam and virus-infestede-mails get closer to your data files on your computer hard drives?

Sowhy you need to seriously consider using Google Mail for all youroffice needs?

-Complete office mobility - via any browser, access to youremail, documents, images, chat

-Access anywhere, anytime through any browser

-No backups required of email, office documents or contacts

-Manage multiple user profiles and email accounts in oneconvenient place

-Includes Anti-Spam and Anti-virus checking away from your PCFeature Articles,Laptop or Server

-Gmail Free Unlimited file space

-Next to No Mail Administration.

Gmailis the perfect Mobile Office Utility for Small Medium and Enterprisebusinesses. Google Mail Cloud Computing environment will allow youto focus on your business operations and growth. Implementing theGmail in-the-cloud computing model for your email security andcompliance makes a whole lot of sense.

Keepyour head in the clouds!

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