Fax to Email Technology

By: Gary Terrazas

Technology advances continues to deliver solutions that make the transfer of data simpler and more efficient. Fax to email technology combines the functionality of a fax with the speed and confidentiality of email. Allowing faxes to be sent from a normal fax machine and arriving directly as an email at the recipient's computer.

This technology allows users to send and receive faxes without a fax machine, using a computer and email facilities. This solution is ideal for businesses that need to keep costs to a minimum, as it eliminates the need to buy or rent a fax machine, maintain it and continuously replenish toner, printer cartridges and paper. It is also a more environmentally friendly option, greatly reducing paper usage, while also simplifying record keeping, as faxes are stored electronically, requiring no physical handling and physical storage space.

Faxes received from a traditional fax machine are routed through the fax to email servers, which converts the fax into an email format. The email contains the date, time and the number from which the fax was received, while the actual fax document is attached as a .tiff image or PDF file. These files can be viewed on any computer with a Windows operating system. Similarly, faxes sent via email are converted into a fax format by the server and delivered to the recipient's fax, in exactly the same format as if sent from a traditional fax machine. Confirmation of fax delivery is sent to the fax sender's e-mail inbox, enabling accurate record keeping.

Because no additional hardware or software is needed to use this technology, your company's existing email and Internet systems and software are utilized to its full potential. Using this technology, faxes can be accessed and sent from a computer anywhere in the world and there is no limit to the amount of faxes that can be received.

The fax to e-mail technology is faster than traditional fax machines, transmitting at the speed of the Internet connection and resulting in more efficient data transfer. The sender is never left waiting for a fax signal, multiple pages are transmitted in an instant and paper jams are a thing of the past. The technology also improves confidentiality, as faxes are sent directly to the recipient's email inbox.

With free installation, set up, training and support, fax to email is the perfect integration of two vital communication tools into one efficient and cost-effective solution.

The recipient gets a special number to which the faxes are sent and does not pay for receiving faxes. The sender is charged a small fee for the delivery of the fax making it a very cost effective system because of its pay-as-you-need nature.

Overall fax to email technology is a far more efficient system for the delivery of faxes.

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