Selecting the right printer for the required task always depends on the type, quality and quantity of the output required. These are the basic requirements needed for deciding the printer to be used, the paper being used for the printing and the amount of the ink to be spent on the print.Generally the type of the printer used mainly depends upon the requirements of the document being printed. If a text document related to business or articles is being printed then a monochrome laser printer is genuinely used. These printers have a good speed of printing the pages and are also inexpensive. The output of these printers is good and the money charged is also very low. On the other hand if the document requires colored images, charts or any other type of graphics to be printed on them, then a higher version of color laser printer is required. But these printers are costly and thus are not very affordable buy all the companies. An advantage of having these high quality printers is that they can also print the normal black and white pages at the price similar to the monochrome printers along with the colored photo prints. These colored prints are of a good quality and thus can be used in newsletters, pictures, brochures and general colored documents. Similarly, based on the need of the user if more photos are to be printed than the normal text documents then the printer of the best quality is used. More specifically the top quality inkjet printers are used for this purpose. A user using the printer for only printing the camera shots, the driving directions, maps or business letters will feel that the inkjet printers offer a good compromising quality with an equally good speed.

Using the multifunction printer is also a good choice for printing different requirements. In the earlier years it was believed that the multipurpose printers could print a vast variety of prints but lacked in their quality. But today, the quality of the prints using the multipurpose printers has improved from its previous performances. The multipurpose printers are available in two different varieties namely the office oriented models and the photo oriented models. The office oriented models have the automatic document feeder facility in them for scanning multiple pages in the form of a single task. Sometimes they also have the fax machine included in them. The photo oriented models are more used by the photographers which allow them to scan the slides and the photo negatives. Usually the photo oriented models have an in built media slots for the purpose of importing images directly from the connected digital cameras or from their memory cards.

Lastly, if the use of the paper is managed properly while printing, the costs can be cut down to a huge extent. Thus using the proper printer and the perfect type of paper can reduce the cost of printing.