1. Purge and clean out current and outdated paperwork. Get rid of papers you've saved that you won't refer to again. (Tip: 95% of everything you've saved for over six months can probably be thrown away.) Ask your accountant how long you should retain old financial records. Accountants typically recommend that you retain old tax returns forever, but supporting information can be destroyed between 4 and 7 years after the filing date. If you don't need an item for tax or legal reasons, consider whether it should be retained at all. Shred anything containing account numbers or other information not meant for others to see. If you would like to receive a copy of my Retention Guideline Tip Sheet, just e-mail me and I'll send you a copy.



2. Organize your financial records. Tax time is approaching, so make sure your financial records are organized and easily accessible. Accordion case files are an excellent option for filing and containing all financial records pertaining to a tax year. When needed all your tax information is accessible in one file box already divided by category. I've personally used this system for 2 years and have recommended it to countless clients. This system has cut the clutter in my home significantly.

3. Organize your property records. Update your home inventory, documenting any significant purchases with photos and receipts. Store in a safe place such as a safe deposit box or fireproof safe. Better yet, store it at a relative or friend's home in another city.

4. Update important legal documents. Review your will, power of attorney, living will, etc., to make sure that any changes in your personal situation (e.g., marriage, divorce, birth or adoption of a child) properly document your desired and current life situation.

5. Update your list of account numbers and passwords. With the threat of identity theft on the rise, it is critical to be able to easily access all your account information when you need it. Include numbers for bank accounts, credit cards, investments, insurance policies, etc. You should also update your list of important contacts including attorney, insurance agent, investment broker, doctor, accountant, etc. Give a copy of this list to a family member or trusted friend or inform him/her of the location of this information in the event of an emergency.

Do these tasks early in the year so you can get an organized start in the new year. Accomplishing these tasks also helps you get organized for tax season.

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