Like all cover letters, business cover letters follow certain norms – such as introducing who you are and what you are looking for in a particular position. But if this were all there was to writing one, there wouldn't be much else included. So, writing a business cover letter simply boils down to following some down-to-earth, common-sense principles.
For one, cover letters must be composed on high quality bond paper. Next, they must be devoid of typos and grammatical errors. Always include your contact details at the top of the letter, matching that of your resume. Include your street address, phone number and email (important!) so that they can reach you when it is time. Don't forget to insert the date below the contact information.
The "Three Paragraph Rule" Of Cover Letters
Cover letters should be limited to three paragraphs unless there is a strong reason for extending it beyond this. If you go beyond the "three paragraph rule", you risk boring the reader, who must also actually get to your resume and read it also. Recruiters and employers are notoriously short on time. So you want to get to the point quickly and interest them at the same time.
The three sections/paragraphs form the actual letter, which is where you should concentrate to give the letter your best shot. Generally, many candidates lack knowledge of what to write, which eventually results in unnecessarily long letters. The three sections are the opening, body and closing paragraphs - in that order. The opening section/paragraph should begin with a greeting and limit itself to the position that you are applying for. It should give the reference number or advertisement reference if you are responding to an advertisement – don't make the employer wonder how you came to apply for the job.
Dedicate the second paragraph to giving your key qualifications, work experience, your background and suitability to the job in question. This can include bullet points as well. Close the letter in the last paragraph with a pleasant note setting the option for following up later – better yet, take the initiative and say that you will contact them in x days. End the letter with a thank you and your signature. As you can see, it is imperative that you use the second paragraph to make your point, and make it quickly.
Eliminate Errors
You should proofread the cover letter at least 2-3 times, eliminating the possibility of typographical and grammatical errors. It sounds rather elementary, but you will be surprised at how many candidates simply don't do this. The perfect cover letter is drafted by 2-3 attempts and is free from punctuation and spelling errors – the job killers. The great part is, you can always use the first letter as a template for writing subsequent letters for similar positions.
Writing a business cover letter isn't difficult when you have simple rules to follow. Stick to the rules above and you'll soon be writing cover letters that get attention – and results.
A Business Cover Letter
An MBA carries with it a great deal of power. Perhaps that's one of the reasons that you chose an MBA program to begin with. The skills that you've developed in your studies are a highly marketable tool once you graduate. Now, persuading a prospective employer to hire you is not unlike trying to impress the admissions board at your college. The business world is extremely competitive. It's time for you to distinguish yourself from your fellow graduates and land that dream job. And, like preparing a good MBA essay is to impressing a college admissions board, so is writing a stellar cover letter to accompany your resume.
Think back, if you can, to that MBA essay. What was it about what you said that persuaded the college admissions board that you deserved a seat in their program? That's likely what will also persuade a prospective employer to hire you. That's what you need to express in your cover letter.
Your resume is something like your business school primary application. It is the place to list all of your educational, work, and volunteer experiences. Your resume needs to be a concise list, and there isn't much room to expand on your qualifications. If you did, many prospective employers wouldn't take the time to read it anyway. After all, dozens or even hundreds of resumes may land on the desks of company executives monthly. This is where the cover letter becomes important. While your resume is somewhat generic, the cover letter will target the specific company from which you are seeking employment.
The contents of your cover letter should include these basic elements:
* Customized greeting. Avoid using "To Whom it May Concern" when addressing a prospective employer, if possible. If you are responding to an ad for a particular position, address it to the name of the executive who placed it or is doing the hiring. If there isn't a name on the ad, do some sleuthing to find out who in a particular company is in charge of receiving resumes and short-listing candidates.
* Know the company you are applying to. Do not send a resume to a company simply because you are desperate for work and you happen to see an ad for employment. Research the company. Get to know exactly what it does and what its philosophy is. Find out what its annual earnings are. Much of this information can be found by Googling the company's name. Check out the company's own website, as well as any other information on the web about it. Read its annual earnings report. If it's a public company, find out what its stocks are currently trading at. This information will help you write a cover letter that is tailored to that company. It shows that you have initiative, and it will give you a chance to share why your skills will benefit that particular company.
* Choose words that are concise but powerful. A good rule of thumb is to limit your cover letter to no more than two pages. More than that, a busy executive may decide he or she simply doesn't have the time to read it. That means choosing your words carefully. Use as few words as you can and still get your point across. Choose language which is descriptive and packs a punch. Say what you need to say, no more and no less.
* Observe the rules of grammar. By now you should have a good grasp of grammar, even if it wasn't your strongest subject in college. Few things come off as unprofessional as poor spelling or sentence structure.
* Follow any requests as set out by the employment advertisement. For example, some companies request a hand-written cover letter. If that's what they want, don't second guess them.
Remember, your resume is like your college application; your cover letter is like your essay. Your resume, like your application, is a list of your experiences. Your cover letter, like your essay, gives a prospective employer insight into who you are as a person and why you'd make the best employee.
Both Heather Eagar & Michael Fleischner are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.
Michael Fleischner has sinced written about articles on various topics from Cover Letter, Banner Advertising and Search Engine Marketing. Michael Fleischner is the Managing Director of EssayEdge.com and a marketing expert with more than 12 years of professional experience. He has appeared on The TODAY Sh. Michael Fleischner's top article generates over 49500 views. Bookmark Michael Fleischner to your Favourites.
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