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Business Expense Tracking Software

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What is an expense tracker you ask? Why could I need it? Answer to the first question is quite easy: with expense trackers you keep your private and business expenses in one place, so you can always see how much money you have spent on what goods this month (week, year) and plan your budget accordingly.



Answer to the second question is not so easy, as there are millions people who just do not track their expenses and are doing fine. BUT: you can always improve yourself, and planning your expenses saves money, means makes you more rich, more predictable and your life more stable. So it may be a nice thing to use, actually.

The necessity to use expense tracker on cell phone or PDA is another thing to discuss. Compared to the PC applications, the mobile ones have usually less features and many restrictions because of the small screen and operating system drawbacks. Honestly, as I imagined typing in my thousands of expenses for the year 2006 into the 208x176 screen on my Nokia 6680, it was not a good feeling.

So the sense of the mobile expense trackers is that they are mobile. You are carrying them always with you. And that brings plenty of advantages that can not be achieved with PC software.

First of all, you can record the expense on the spot as you make it. So you will not spend one hour in the evening thinking on what you have forgotten. You can track your expenses without extra finding time for it ? like during stuck in the traffic jam or waiting at the reception.

Second, when you record one expense, it does not matter that the mobile is small: in order to record an expense you will need much less typing comparing with typing of an ordinary SMS.

Furthermore, you will not have to take extra records to a business trip for counting your expenses there, as your mobile you take anyway, and your boss will be happy having a nice report that all mobile applications deliver to PC. Usually such reports are already well formatted.

Finally, you really get a bit more organized and in total you spend less time for your budgeting and expenses compared with doing it on your weekends using PC.

After some considerations I have tried it. And I liked it. So now I can tell you how much money my insurance has cost me in last three months, and how much I have spent on entertainment last Sunday (too much, as always).

If you do not use expense trackers at all, you still can try it. And if you use only the PC applications there is always a chance to get also mobile ones, it will be really a new experience.
Business Expense Tracking Software
Before I go on, here's the standard CYA...

I'm providing this as information only. It's up to you and your tax professional to figure out if this is indeed a legitimate tax strategy for you. Now on with the show...

There are two principles at work here:

1) You have the right to deduct reasonable and necessary business expenses from your income before calculating tax on that income.

2) Continuing education to improve your business results has long been recognized as a reasonable and necessary expense.

So where does that shiny new iPod fit in?

If you're like me, you have many hours of mp3 recordings on your hard drive-- recorded conference calls, teleseminars, webcasts and other educational materials. I know I have well over 100 hours of such material on my hard drive.

There are also an increasing number of podcasts available dealing with business topics. Listening to those relevant to your business contributes to your ongoing business education.

There are also similar offerings on subjects like investing, tax planning, and so on.

Purchase your iPod through your business, and you can expense the total cost the year you buy it.

How's this for leverage?

You (meaning your business) spends $200 for a new iPod. You write off the entire cost this year, reducing your taxable income by $200.

You load up that 4 hour webinar you've been meaning to get around to, and listen while commuting. You learn something that adds $200 to your bottom line immediately.

Congratulations! You just got your iPod for zero net cost.

And the iPod is so small and light that you can leverage a lot of dead time (commuting, waiting in line, workouts at the gym, etc.) into productive continuing business education.

And it even plays music!

Music to help you concentrate while writing that new article or newsletter.

Making that music a deduction on its own.

As one guru said, the proper question is not

"Can I deduct this?"

The proper question is

"How can I deduct this?"

John McCabe covers business topics like tax savings for the Success Letter, part of John McCabe's Web Guides.

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Both Kamil Chen & Admin are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.

Kamil Chen has sinced written about articles on various topics from Phones. Author of this article is: Kamil Chen, a fan of mobile devices and mobile software, participating in the Symbian software projects http://www.symbianguru.com and. Kamil Chen's top article generates over 8100 views. Bookmark Kamil Chen to your Favourites.

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