Here are some of the key reasons that improved project delivery can be achieved through good business requirements.
? You are more likely to receive approval sooner from all stakeholders regarding the intended purpose of the software. This will accelerate the remaining phases of the project and help to insure that original project deadlines are met.
? Risks will be identified and mitigated early on in the project lifecycle. This will reduce or eliminate unnecessary project delays, avoid losing the trust of the stakeholders, and reduce the likelihood that unexpected costs will result.
? The design process will take less time and the results will be more accurate. This will also accelerate the remaining phases of the project and ensure that the development cycle goes more smoothly.
? The development process will take less time and there will be a less likely chance that key processes will be overlooked. Developers and database administrators will spend less time seeking answers or clarification on issues and more time on direct project-related tasks.
? It will be easier to test because testers will have used the requirements.
? It will be easier to maintain the system because all processes will be documented.
? It will be easier to change the system in the future because all processes will be documented.
? The entire project management process will go smoother because each phase will benefit from the quality of the business requirements document.
? Communications between all stakeholders and the project team will be improved as the result of holding business requirements gathering meetings.
? The customer will be more satisfied with the system and more likely to accept the project as complete. This avoids unnecessarily extending deadlines and having to re-do work that does not meet the client's requirements.
? Cost savings will result from the increase in project development efficiency because staff time will not be wasted asking questions and seeking clarification.
? Increased accountability will result in a smoother development process. Each team member will know exactly what is expected of them and the Project Manager will have solid documentation to use when measuring project progress.
Business Requirements Document Template
Focus On The End At The Beginning
A business website can't be all things to all people. In fact, you'll soon find that it shouldn't be. The expense in time and traffic costs can be better used with qualified prospects and existing customers. For starters, ask yourself:
What are the basic goals of my internet marketing efforts? (e.g., branding, lead generation, customer service, direct sales, corporate communication)
Now narrow your basic goals down to specifics. What types of web visitors do you want to attract? What are your goals for each type of visitor?
Try to refine your goals so precisely that they can be expressed in one sentence. If you have more than one goal, prioritize them.
Establishing a profitable web presence is a process-- not a thing. So this is a good time to begin to layout your schedule requirements too. Think about a reasonable timeline and a metric for developmental milestones.
From Bricks to Clicks
You already know your sales process requirements in the brick and mortar realm. You'll need to map those same business principles to your internet marketing efforts. You'll probably find it helpful to make a checklist of every element you'll need in place to get whatever transaction you want-- whether it's an actual sale or qualified lead, or something else altogether.
Sales Information Is The Foundation
Insufficient sales information is the key factor responsible for the poor internet marketing results that business websites commonly experience. This deficiency can most often be traced back to an original web design that stressed graphic appeal over sales and marketing requirements.
Roger Parker in his 'Guide to Web Content and Design', says business web content should consist of two components:
1. Information Your Prospects Need To Know In Order To Buy From You.
You know the marketing messages that attracted your current customers. This is the conversation that must predominate on your website.
With the inherent internet speed and conversion testing tools that are available, you can select, test, and refine the sales and marketing messages that will attract the kinds of customers and qualified prospects you desire.
2. Information You Know That Will Convince Prospects To Buy From You.
Having fielded numerous questions over the life of your business, you know that out of a hundred questions prospects and customers ask, the majority of them tend to be variations of a much smaller subset. The same holds true for objections.
When objections and questions are addressed in advance, a shortened sales cycle, increased conversions, and savings in time/money are the results.
The Internet Marketing Golden Rule
A business web site has to be rooted in sound business logic and evaluated like all of your other business investments. Business investments aren't judged on beauty-- the ultimate criterion is the ROI.
Beginning your web development with strict attention to basic sales elements will be the difference between eventually having a moneymaking internet business presence and an asset wasting website.
The web, of course, has a variety of advantages as well as restrictions that come with the medium itself. These are the things to consider as you move to the next developmental stage.
The Takeaway
The path to internet marketing power begins with a clearly defined sales process and only later moves to graphic and functional design. If there's one offline business truth that internet hasn't changed it's that "poor salesmen (still!) have skinny kids." That truth may be etched in stone.
Both Niall Cinneide & Kamau Jackson are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.
Niall Cinneide has sinced written about articles on various topics from Mothers Day, How to Train a Puppy and Bird Flu. Niall Kennedy is an internet marketing consultant. Positive is a UK provider of professional Business Analysis Training. Contact Positive at. Niall Cinneide's top article generates over 60500 views. Bookmark Niall Cinneide to your Favourites.